EBC

Bank Statement Converter
for Bookkeepers

Automate bank statement data entry. Convert PDFs to Excel/CSV in seconds. Import to QuickBooks, Xero, or any accounting platform instantly.

Overview

Bookkeepers spend hours manually entering transactions from PDF bank statements. EasyBankConvert eliminates this tedious work by converting any bank statement to Excel or CSV format in seconds—ready for import into QuickBooks, Xero, or Excel.

10x Faster Bookkeeping: Process client statements instantly. Perfect for monthly bookkeeping, reconciliation, and catch-up work. Works with all banks and accounting software.

Bookkeeping Use Cases

Monthly Bookkeeping Services

  • Convert monthly statements from all client bank accounts
  • Import transactions to QuickBooks Online/Desktop
  • Reconcile bank and credit card accounts
  • Generate monthly financial statements faster

Catch-Up Bookkeeping

  • Process 6-12 months of backlogged statements quickly
  • Rebuild books from scratch using bank statements
  • Convert years of statements for new client onboarding
  • Handle clients who've fallen behind on bookkeeping

Multi-Entity Bookkeeping

  • Manage multiple companies with separate bank accounts
  • Process statements from different banks simultaneously
  • Handle franchise or multi-location clients
  • Consolidate transactions across business entities

Bank Reconciliation

  • Import official bank data for accurate reconciliation
  • Identify missing or duplicate transactions
  • Match cleared transactions to accounting records
  • Prepare month-end reconciliation reports

Monthly Bank Reconciliation Workflow

Traditional Reconciliation (Manual)

  1. 1. Download PDF statement from bank ⏱️ 2 min
  2. 2. Manually compare PDF to QuickBooks line-by-line ⏱️ 45-60 min
  3. 3. Type missing transactions into QuickBooks ⏱️ 20-30 min
  4. 4. Categorize and match transactions ⏱️ 15-20 min
  5. 5. Reconcile and fix discrepancies ⏱️ 10-15 min

Total Time: 90-125 minutes per account

Automated Reconciliation (With EasyBankConvert)

  1. 1. Download PDF statement and convert to Excel ⏱️ 3 min
  2. 2. Import CSV to QuickBooks (automatic matching) ⏱️ 5 min
  3. 3. Review and categorize imported transactions ⏱️ 10-15 min
  4. 4. Reconcile in QuickBooks ⏱️ 5-10 min

Total Time: 23-33 minutes per account

⚡ 60-70% Time Savings

Pro Tip: For clients with 5+ bank accounts, automate month-end reconciliation by converting all statements at once, then batch-importing to QuickBooks. Cut reconciliation time from 8+ hours to 2-3 hours.

Catch-Up Bookkeeping Projects

Catch-up bookkeeping is one of the most time-consuming (and profitable) services bookkeepers offer. Bank statement conversion makes it dramatically faster:

Typical Catch-Up Scenario

Client Situation: New small business client hasn't done bookkeeping for 18 months. Provides 18 monthly PDF statements across 3 bank accounts (54 statements total).

Traditional Method: Manually enter every transaction = 60-80 hours of work

With EasyBankConvert:

  • • Convert all 54 statements (15 min total)
  • • Import to QuickBooks in batches (2-3 hours)
  • • Review and categorize transactions (12-15 hours)
  • • Reconcile all months (4-6 hours)

Total: 18-24 hours vs. 60-80 hours = 60-70% faster

Catch-Up Best Practices

✅ Convert First, Review Later

Convert all statements immediately when client sends them. Don't wait until you start the work.

✅ Batch Import by Month

Import one month at a time to QuickBooks. Makes it easier to reconcile and catch errors.

✅ Create Master Excel File

Combine all converted statements into one workbook with tabs by account. Easier to search across time periods.

✅ Use Excel for Initial Categorization

Add category column in Excel before importing. Speeds up QuickBooks work significantly.

Pricing Tip: Many bookkeepers charge $75-150/hour for catch-up work. By reducing project hours 60-70%, you can finish faster and take on more clients—or maintain margins while offering competitive flat-rate pricing.

QuickBooks & Xero Integration

QuickBooks Online Import

Step-by-Step Process:

  1. 1. Convert bank statement to CSV
    Upload PDF → Download CSV with columns: Date, Description, Debit, Credit, Balance
  2. 2. Open QuickBooks Online
    Go to Banking → Upload Transactions (or use File Upload option)
  3. 3. Map CSV columns
    QuickBooks will auto-detect columns. Verify Date → Date, Description → Description, Credit → Deposit, Debit → Withdrawal
  4. 4. Import transactions
    QuickBooks imports and matches to existing transactions automatically
  5. 5. Review and categorize
    Accept matches, categorize new transactions, add to bank register
  6. 6. Reconcile
    Run reconciliation report to match ending balance

QuickBooks Desktop Import

QuickBooks Desktop uses IIF (Intuit Interchange Format) or CSV:

  • • Convert statement to CSV
  • • File → Utilities → Import → Bank Statement (CSV)
  • • Map fields to QuickBooks columns
  • • Review imported transactions in bank register
  • • Reconcile using Banking → Reconcile

Xero Import

Xero accepts CSV bank statement imports:

  • • Convert statement to CSV format
  • • Go to Accounting → Bank Accounts → Import Statement
  • • Upload CSV and map columns
  • • Xero automatically creates bank rules for categorization
  • • Reconcile transactions in bank feed

Why Not Use Bank Feeds?

Bank feeds are great for ongoing bookkeeping, but sometimes you need manual import:

  • Catch-up work for past months (bank feeds only show recent transactions)
  • Client doesn't want to share bank login credentials
  • Bank doesn't support automatic feeds (small credit unions, etc.)
  • Need to reconstruct books from PDF statements
  • Client switched banks and needs historical data imported

Efficient Bookkeeping Workflow

Monthly Client Workflow

Day 1-2: Statement Collection

Request all bank and credit card statements from client. Convert to Excel/CSV immediately upon receipt.

Day 3-5: Transaction Import & Categorization

Import CSVs to QuickBooks/Xero. Review and categorize transactions. Apply accounting rules and match duplicates.

Day 6-7: Reconciliation

Reconcile all accounts. Resolve discrepancies. Verify ending balances match statements.

Day 8-10: Financial Reporting

Generate P&L, balance sheet, and cash flow statements. Package reports and send to client.

Time Savings by Client Size

Micro Business (1-2 accounts)

Manual: 2-3 hours/month → With tool: 30-45 min/month (75% savings)

Small Business (3-5 accounts)

Manual: 5-8 hours/month → With tool: 2-3 hours/month (60-65% savings)

Mid-Size Business (6-10 accounts)

Manual: 12-16 hours/month → With tool: 4-6 hours/month (65-70% savings)

Getting Started

Try Free with a Real Client

Convert 2 client statements for free. Test the QuickBooks/Xero import process. No credit card required.

Start Free Trial →

Plans for Bookkeeping Professionals

Professional

$49/mo

1,000 pages • ~5-10 clients

Business

$89/mo

2,000 pages • ~10-20 clients

Enterprise

$159/mo

4,000 pages • ~20-40 clients

View Full Pricing →

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